Who are we?
TJMS is an open access journal. Our mission is to make scienceaccessible to everyone.
1.2 Matters covered by this Policy
Personal Data: means any information relating to a natural person who can be identified, directly or indirectly, through that information.
Processing: means any operation which is performed on personal data, such as collection, recording, organisation, structuring, storage, dislosure, adaptation, alteration, deletion or any kind of disclosure or other use.
Information we collect and how we collect it
Information you give us or authorise us to receive from third parties
Registration with TJMS is through OJS system.
When you create a TJMS account, you provide us with Personal Data, including full name, email address, affiliation, your email choices and a password.
You can, if you wish, link your ORCiD profile with your TJMS account.
We do not collect or store any payment information such as credit card numbers. We keep a record of the invoices, which do not include any sensitive payment information. We use an industry–approved secure third-party payment system to facilitate payments on our website.
Information from Cookies and other Tracking Technologies
Manage your login preferences,
Administer the Websites,
Analyze and improve your experience on the Websites,
Target our messages so that you only receive information relevant to you.
Cookies do not identify you, but we may link your IP address to a cookie on your browser.
Information collected from publications, conference activities and other public sources.
We collect publicly available information about researchers from subscription services, publications, articles, and conferences. We receive suggestions for potential contributors from our editors who are thought leaders in their areas of academic expertise.
We only collect information relevant to professional research activities, such as name, institutional affiliation, contact details, publications, academic activities and specialisation(s), editorships and awards.
This enables us to provide researchers with high-quality publishing services, such as identifying the most suited expert reviewers for articles or building world-class editorial boards.
What do we do with the information we collect?
We use the information we collect for the purposes described below.
Provide services for you and to the research community, including creating and managing your account (for registered users), providing our publishing, and networking services and providing relevant research-related news and information to you within your areas of expertise and interest.
Invite you to participate in TJMS activities, particularly to review relevant articles within your area of specialisation, to contribute to cutting-edge research topics or special issues, and possibly to join an editorial board or to meet at a conference. The information we collect about your professional activities enables us to ensure that only relevant invitations are sent to you.
Identify and disambiguate. To ensure that, where the same name is shared by more than one person, we are dealing with the right person in the publishing operations of our business.
Understand the user experience of the Websites and our editorial processes, in order to train our people, improve our services, website and processes, and to imagine new services, so that your experience with us can be the best possible.
Comply with your privacy and email preferences.
Issue invoices for your APC payments.
Understand the geographical locations and institutional affiliations of our users.
Inform you of any activities, events and opportunities.
Answer your queries and provide you with support and service.
Conduct surveys aimed at providing you with a better service.We do not sell Personal Data to others. We share Personal Data with our contractors only to the extent necessary to permit them to perform their role in facilitating the delivery of TJMS’ services and subject to suitable protective agreements.
We combine the information obtained from different sources so that we can propose opportunities which are relevant to each user’s research activities, interests and qualifications. While some of this process is automated, decisions are not.
Grounds for processing personal data.
We may collect and process your Personal Data based on:
1. A contractual relationship with you.
2. Your consent to do so for a specific purpose, such as adding additional information to your account or accepting to receive our newsletters.
3. Our legitimate business interest, for example in maintaining the publishing record, subcontracting aspects of our operations to third parties, marketing and promoting our services, and potentially in defending ourself in legal disputes.
How we share information
Sharing with the Public
When we publish an article of which you are an author, editor or reviewer, your name is published with the article. This is to improve peer-review through transparency and accountability, and to credit and acknowledge your contribution. Anyone can see your name in connection with that article. Your name and association with that article cannot be removed or deleted unless required by accepted scholarly publishing practice.
Sharing with other publishing-industry bodies
5.3.1 Sharing with public research repository bodies
We work with numerous public research repositories, scholarly databases and other organisations to archive research articles and/or their metadata, as well as databases to enable plagiarism checks. These relationships provide additional discoverability and a further guarantee of a permanent record of those articles, or enable plagiarism checks to be handled efficiently. With some repositories only the metadata is provided, which includes information identifying the authors and reviewers of an article.
Sharing with research institutions and consortia
TJMS cooperates with research institutions and national consortia to make publishing and payment processes easier for them and their researchers. We share information concerning article titles, authors and fees. The data provided is shared securely and only with the authorized personnel of the institution.
Data disclosures to governmental authorities
If we are required by law, or we are served with a warrant, court order, or subpoena, we may be asked to provide your information to regulators, enforcement agents, courts and/or other government entities. When this happens we will assess the validity of the request and comply where required to do so.
Disputes and Court Proceedings
In the unlikely event were are involved in disputes or court proceedings, we may provide your information if we need to do so in connection with legal proceedings. We will only do so in a lawful manner. We may also use and share your information to enforce our Terms and Conditions (including investigation of potential violations). To the extent possible in the relevant situation, we will promptly provide information about any such disclosures to you.
In addition to the privacy settings in your account, you also have the right to:
Request access to your Personal Data stored by us or a third party, where this is technically feasible. Our intention is to respond to any request for information within a month of the request.
Require that your information be corrected. If you are registered, you can directly update your registration information by logging in to your TJMS account.
Object to us processing your Personal Data. You can ask us to stop using your Personal Data, including when we use your Personal Data to send you emails or promotional notifications concerning our services. If you opt out of receiving promotional messages, we will continue to send service emails if you are registered with us.
Request that your Personal Data be deleted. In certain circumstances, we may consider we have an overriding need to retain all or some information to continue to provide our services as a responsible publisher.
Withdraw the consent for the processing of your Personal Data which is based on your consent.
If you are a registered user, you should regularly check your registration information to ensure it is up to date and, to the extent you wish, complete.
Your responsibility for securing your account and Personal Data
Your access to some of our services and content may be password protected. You share the responsibility of maintaining the security of your information. You will be responsible for any action, activities, and access to the Websites and platform that were taken through your username and password, and which occur before you notify us of their loss or having been compromised. Please follow best practices to help keep your information secure, such as:
Keep your username(s) and password(s) strictly confidential and do not disclose them to anyone
Use unique passwords for each website that you use, including TJMS
Sign out of your TJMS account at the end of each session and close your browser window when you have finished your work, especially if you share a computer with someone else or are using a computer in a public place.
How long we keep your information
Age limits and children
TJMS is for professional researchers and those interested in science, and is for people aged 18 and over. People under the age of 18 should not register with TJMS.
How to raise questions about your data
I cannot make changes to my account, or I wish to delete my account.
If you are facing any technical difficulties, cannot make changes to your TJMS account and data, or wish to remove your TJMS account, please submit a request to firstname.lastname@example.org. We aim to respond to your request within a reasonable timeframe, not to exceed one month. The deletion of your account will not affect the maintenance of the publishing record concerning any articles of which you are an author, reviewer or editor. It may happen that we need to retain some of your information for specific business needs connected with your interactions with TJMS, in which case we will inform you of that.